Research

Conducting Research at the Museum

Dodie Evans, editor of the Gravette News Herald, Gravette, Arkansas, 1958

Dodie Evans, editor of the Gravette News Herald, Gravette, Arkansas, 1958. Howard Clark, photographer. Caroline Price Clark Collection (S-2001-82-46)

The Shiloh Museum’s collection includes over 500,000 historic images, over 10,000 archival artifacts, and extensive vertical files. The museum’s materials are used for in-house research, publications, exhibits, publicity, and educational programming. These resources are also available to historians, genealogists, students, journalists, publishers, etc.

Photo and research materials are housed in the museum’s research library. At this time the museum does not have an online database of its photographic holdings nor are its photo finding aids available for public perusal. Staff can provide information about the content of the collections on a case-by-case basis.

Contact research specialist Rachel Whitaker to get started with your project.

 

Conducting Research at the Museum

The Shiloh Museum’s collection includes over 500,000 historic images, over 10,000 archival artifacts, and extensive vertical files. The museum’s materials are used for in-house research, publications, exhibits, publicity, and educational programming. These resources are also available to historians, genealogists, students, journalists, publishers, etc.

Dodie Evans, editor of the Gravette News Herald, Gravette, Arkansas, 1958

Dodie Evans, editor of the Gravette News Herald, Gravette, Arkansas, 1958. Howard Clark, photographer. Caroline Price Clark Collection (S-2001-82-46)

Photo and research materials are housed in the museum’s research library. At this time the museum does not have an online database of its photographic holdings nor are its photo finding aids available for public perusal. Staff can provide information about the content of the collections on a case-by-case basis.

Contact research specialist Rachel Whitaker to get started with your project.

Research Materials

VERTICAL FILES
Our vertical files consist mainly of newpaper clippings, magazine articles, and other paper items relating to the Northwest Arkansas Ozarks. Files are divided by Subject | Category | Primary Sub-Category | Secondary Sub-Category | Tertiary Sub-Category. Some files are quite extensive while others may contain only a snippet of information. Please contact research specialist Rachel Whitaker for further information.

Browse the subject headings in our vertical files. We also have an extensive collection of church history vertical files as well as the vertical files of journalist Ernie Deane.

Other search tips:
Files are arranged as logically and consistently as possible. However, there are some deliberate aberrations. For instance, there are a number of organizations found under the subject heading “Organization,” but if the organization is agricultural in nature, then it is found under “Agriculture.” Military-based organizations are found under “Military.”

Files are sometimes arranged from general to specific, without regard to alphabetization (e.g., under the category “Civil War,” files about bushwhackers, historic markers, and memoirs follow files for Benton County, Boone County, etc.).

Files listed by a single surname under the subject heading “People” may contain one article about one person or multiple articles about different people, all of whom share the same surname.

Keep in mind that the titles of the research files only represent a small portion of what is actually in the files. There may not be a “People” file about a certain family, but info concerning them may be found under their hometown, school, club, business, etc.

While a specific town or community listed under “Places” may contain some information about local schools, churches, and businesses, the bulk of this information will be under the subject headings “Education,” “Religion,” and “Business.”

A document containing references to multiple topics (e.g., an article about education in Madison County which mentions several schools) is found in a general file about education in Madison County rather than under a specific school. When searching for a specific school, or any specific topic, it is a good idea to look at any associated general files.

Sometimes a specific business, etc. has a file bearing that name; sometimes not. For instance, Mountain Inn articles are located under Business|Lodging|Washington County|Fayetteville|Mountain Inn” while Lane Hotel articles are found in “Business|Lodging|Benton County|Rogers.” That’s because at this time, there are more articles about the Mountain Inn than there are about the Lane Hotel.

BOOKS AND PERIODICALS
The research library maintains volumes and periodicals covering such local topics as county history, obituaries, land patent maps, memoirs, family histories, agriculture, education, city directories, and transportation. Books of a general nature related to Northwest Arkansas include architecture, Arkansas history, natural history, social history, and collectibles. These materials are for on-site use only.

Browse our list of books and periodicals.

Note: These research library listings do not include papers and books in our archival holdings. Contact collections manager Carolyn Reno regarding items in our archives.

Research Policy

Appointments: If you would like to view photographs, documents, research files, etc., please try to make an appointment. This is to your advantage! Items can be pulled ahead of time and you will be assured that qualified staff will be available to allow access. We have limited library space and a small staff. Limited research access is available on Saturdays and holidays. While researchers with an appointment will take precedence over those that are drop-ins, we will work to help everyone as much as possible. No more than two research groups will be allowed in the library at one time. If we are unable to fulfill a research request during the time you are here, efforts will be made to send the information to you at a later date.

Researchers should provide as much information as possible in order for staff to facilitate the request. For instance, “Images of Fayetteville” is too generic a search topic considering that the museum has thousands of images that fall under this heading. Instead, specify a specific street, building, and/or time period to help the museum narrow its search. If a person is being researched, knowing his or her full name (nickname and various spellings, too) and where and when he or she lived is helpful.

Visiting our research library: Upon arrival in the library, researchers are asked to complete a form that includes their name and contact information, the topic being researched, and what the research will be used for. Such information helps the museum understand how our collections are used and provides useful statistics for grants, reports, etc. The information also allows the museum to keep in touch with researchers should new material relevant to their research be collected.

The museum reserves the right to ask that bags, purses, briefcases, notebooks, coats, etc., be kept separate from the researcher’s work area; an exception may be made for uncased laptop computers. All materials are subject to search at the discretion of staff. Food, drink, and smoking are not permitted in the library. Children must be supervised at all times.

Researchers must take notes in pencil using paper provided by staff. Museum holdings must not be marked on in any way and must be handled according to staff guidelines. Researchers may be required to wear gloves (provided by the museum) while handling certain materials. Use of cameras or scanners to copy images is not permissible. Cameras may be used with some research materials if copyright permits; please check first with research library staff.

Fees: Most research assistance is offered free of charge. A fee may be assessed due to lengthiness and/or difficulty of request. Research can be conducted in person or remotely by email, phone, or mail.

Copies of research materials and photos are available for a fee. The museum reserves the right to deny reproduction should doing so cause harm to the object or if the object has known access or copyright restrictions. Researchers are responsible for compliance with laws governing copyright and literary property rights. Neither the granting of access to materials nor the copying of materials convey or imply conveyance of the right to publish or use the materials in any way. If the material is used in a publication, film, video, etc., one copy of that production should be sent by the user to the museum for inclusion in the museum’s collection at no cost to the museum.

Processing time: Every effort will be made to fulfill a research request in a timely manner. Be advised that staff may not be able to provide immediate assistance due to work on previous requests or other museum activities. If this is the case, staff will provide an estimate of the time it may take to complete the order. If a photograph is wanted for a publication, it is important to contact the museum a few months ahead of the publisher’s deadline. Images may be copyrighted, requiring lengthy permission procedures.

To make an appointment or for more information, contact research librarian/photo archivist Marie Demeroukas.

Photo and Document Reproduction Policy and Fees

USE OF PHOTOS AND DOCUMENTS
Persons interested in publishing museum photos in any media must complete an “Application for Permission to Publish” form. In it applicants agree to comply with the museum’s Conditions for Reproduction of Photographic Images:

1. All photographic reproductions shall be for an approved, one-time, one-edition use only. Requests for additional uses, editions, or formats shall be made in writing to the photo archivist. The user shall incur a fine of three times the normal commercial use fee for each unauthorized reproduction.

2. Photographs may not be altered (e.g., cropped, overprinted, bled) in any way, unless authorized in writing by the photo archivist.

3. The credit line, “Courtesy of the Shiloh Museum of Ozark History / [name] Collection [catalog number]” shall be attributed to each image reproduced. Abbreviations shall not be permitted. The credit line shall appear:

a. For printed material or electronic media, in immediate proximity to the reproduction or in the section within the publication devoted to photographic credits.

b. For film and video use, included with other “Sources of Illustrations.” Collection name and catalog number may be omitted.

c. For exhibitions, within the exhibition area.

4. One complete, complimentary copy of the publication or other commercial product shall be furnished to the museum,unless the image was not used. All expenses for shipping and handling are to be borne by the applicant.

5.  In authorizing the publication of an image, the museum does not surrender its own right, title, ownership, or right to publish or to grant permission for others to do so. The museum assumes no responsibility for infraction of copyright laws, invasion of privacy, or improper or illegal use that may arise from reproduction of the image.

6. In the case where copyright is held by a third party, the applicant shall secure and provide to the museum written permission from that party. The applicant shall agree to indemnify the museum against any third-party claims of copyright infringement.

7. The museum reserves the right to deny permission to reproduce an image from its collection to any applicant whose product is not acceptable to the museum for any reason.

The museum does not lend its negatives. Photos may be loaned only to qualified institutions in accordance with the museum’s loan policy.

The museum reserves the right to refuse any request for the reproduction of its images or research materials.

PHOTO PROCESSING TIME
Every effort will be made to complete a photo order in a timely manner. Be advised that staff may not be able to provide immediate assistance due to work on previous orders or other museum activities. If this is the case, staff will provide an estimate of the time it may take to complete the order.



FEE TABLE
All fees are in U.S. dollars and must be paid in advance before work will proceed.



RESEARCH FEES
If requested, non-profit and educational organizations must provide proof of tax-exempt status.

Research Charge. Most research assistance is available at no cost. Charges may be assessed due to lengthiness and/or difficulty of request. Price per hour.
Non-profit: $15
For-profit/ commercial: $30


PRODUCTION FEES
Price per image. Museum members, current volunteers, and students with ID receive $1 discount on each print or scan.

Photographic print. Black and white printed in darkroom; color printed on laser jet printer.
5×7: $7
8×10: $10
11×14: $30

Digital image
72-150 dpi: $7
300 dpi (minimum required for minimum required for scan from 35mm negative): $10
600 dpi: $15
1200 dpi: $20

Photocopy
8.5×11, 11×14: 20¢
11×17: 40¢


USE FEES
Price per image—per one-time, one-project, one-format use. If requested, non-profit organizations must provide proof of tax-exempt status.

Research use, individual use
Non-profit: $0
Non-profit fundraising or for-profit non-advertising: $0
For-profit advertising: n/a

Display. Performance, lecture, presentation, exhibit, sign, informational kiosk, etc.
Non-profit: $0
For-profit advertising: $100

Print publication, e-book, video/CD/DVD, novelty item (U.S. rights). Book (per edition), calendar, postcard, T-shirt, map, non-local periodicals, liner notes, brochure, thesis/school paper, teaching materials, PowerPoint program, CD (75 dpi only), etc. Inquire about World Rights.

For free distribution
Non-profit: $10
Non-profit fundraising or for-profit non-advertising: $20
For-profit advertising: $100

For subscription distribution. Local and state non-profit historical periodicals only.
Non-profit: $0
Non-profit fundraising or for-profit non-advertising: n/a
For-profit advertising: n/a

For sale
Production run 1-500
Non-profit: $15
Non-profit fundraising or for-profit non-advertising: $20
For-profit advertising: $100

Production run 501-5,000
Non-profit: $20
Non-profit fundraising or for-profit non-advertising: $40
For-profit advertising: inquire

Production run 5001-20,000
Non-profit: $50
Non-profit fundraising or for- profit non-advertising: $100
For-profit advertising: inquire

Production run 20,000+
Non-profit: inquire
Non-profit fundraising or for-profit non-advertising: inquire
For-profit advertising: inquire

Book, CD cover. Includes promotional use.
Twice print rate

Website. 3-year term, 75 dpi only, includes discrete watermark.
Non-profit: $20
Non-profit fundraising or for-profit non-advertising: inquire
For-profit advertising: inquire

Film/video broadcast (U.S. rights). 10-year term. Television program, commercial studio release, news magazine, YouTube, promotional film, etc. Inquire about World Rights.
Non-profit: $20
Non-profit fundraising or for-profit non-advertising: inquire
For-profit advertising: inquire

Newspaper, TV news. 75 dpi only for electronic editions; includes discrete watermark.
Daily news, Northwest Arkansas: $0
Advertising, Northwest Arkansas: inquire
Daily news, outside Northwest Arkansas: $25
Advertising, outside Northwest Arkansas: inquire


ADDITIONAL FEES

CD: $2

Domestic postage and handling. The museum will waive fee if customer provides an express delivery service account number.
Photocopies only (1-8 pages): 60¢
Photographic prints – 5×7 (1-5 prints): $3
Photographic prints – 8×10 (1-3 prints): $4
Photographic prints – 11×14 (1-3 prints): $7
CD: $4

New photography. Charged in the absence of an existing photo or negative. Does not include cost of print. Price per image.
B/W photography: $20
Digital photography: $10

Digital manipulation of a scanned image. The museum can digitally manipulate a scanned image to remove or soften rips, stains, losses, notations, etc., or to enhance a faded or darkened area. Such manipulations are primarily for damage incurred AFTER the print was made. The museum will NOT alter an image to change the photographer’s intent (e.g., remove phone lines) or remove deliberate historic damage (e.g., a defaced face). The museum reserves the right to deny a request for digital manipulation if it believes such action will alter the integral historical accuracy of the image and the information that it presents. Price per image.
Minimal digital manipulation: $5
Extensive digital manipulation: $20+

Special fees. May be charged for some for-profit requests at the discretion of the museum director.


All fees are in U.S. dollars and are payable to the Shiloh Museum of Ozark History. Fees subject to change without notice. The Shiloh Museum of Ozark History reserves the right to refuse any request for the reproduction of its images or research materials. Updated 8/2010